2012 Council and Standing Committee meetings streamlined to a three week schedule

Tuesday, November 08, 2011 – for immediate release

2012 Council and Standing Committee meetings streamlined to a three week schedule

At Monday’s meeting, Oakville Town Council revised its Council, Planning and Development Council, and Standing Committee meeting schedule from the current two week cycle to a three week cycle. The changes will take effect as of January 1, 2012. Staff has been requested to bring forward the necessary amendments to Council’s Procedure By-law 2009-114 to reflect this change.

A number of municipalities have introduced a three week meeting cycle including the Region of Halton and the Town of Milton. Under a three week schedule, approximately five fewer meetings for each council/committee would be held per year.

“Council is always trying to find ways to improve the way we do business,” said Mayor Rob Burton. “We found that if we included additional items under a three week schedule, not only would we find some corporate efficiencies but we would be able to spend even more time with our constituents.”

To accommodate a three week schedule, agendas would be lengthened to include items of the five omitted meetings, but staff is confident the additional items could be addressed during the three hours set aside for meetings (7 to 10 p.m.). In some instances, special meetings of council may be necessary for time sensitive items.

In addition, under a three week cycle, the schedule of Heritage Oakville meetings would be amended to allow for reports from the committee to be submitted in a timely manner. Under a revised Heritage Oakville schedule, the two heritage meetings (permit and policy) currently scheduled monthly and bi-monthly, would be merged into one meeting every three weeks resulting in fewer meetings per year.

An amendment to the Procedure By-law 2009-114 will be presented to the Administrative Services Committee on December 13, 2011. The new 2012 Council and Standing Committee Schedule will be posted  by Friday, November 11, 2011.

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Media contact:

Cathie Best
Town Clerk
Town of Oakville
905-338-4178
cbest@oakville.ca

Gisèle Shaw
Manager, Corporate Communications
Town of Oakville
905-845-6601, ext. 3166
gshaw@oakville.ca


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2012 Council and Standing Committee meetings streamlined to a three week schedule